Over 16,000 accountants use this software, which allows you to set up project tasks, schedule recurring jobs, manage your staff, and collaborate with your team. Pricing for this software starts at $30/month per user when paid yearly. Finally, normal balance there’s the Advanced plan, which will run you $150/month. If you’re looking for cloud-based software with strong accounting features, numerous integrations, unlimited users, and an easy-to-use interface, Xero is a solid choice.


But before we dive into the nitty-gritty comparisons, let’s give a quick overview of both QuickBooks Online and QuickBooks Desktop. Maintain up to date certification by going through the certification process several times through your career.

The time-tracking feature and project feature are also fairly limited with QuickBooks Online, which is something worth considering. We have 450 clients and I have a contest every year to see who can take the most clients off of QBO and put them on desktop with a large bonus. We only have one client left on that awful thing and we will move them off in December to start fresh in January. It is VERY EASY TO CONVERT BACK TO DESKTOP. Super easy and worth it.

Each desktop version of QuickBooks offers incredible accounting tools and extensive features, including expense tracking, budgeting, and job costing, 200 integrations, and positive customer reviews. QuickBooks Desktop made Intuit what it is today, and it is still one of the primary software choices of accountants worldwide. QBO is also significantly easier to learn and use than QuickBooks Desktop. Since the software is cloud-based, QBO works anywhere you have an internet connection, and there are mobile apps to help you manage your business on the go. And that’s not the only difference between these two products.

QuickBooks Live Bookkeeping

The cost of QBO is higher in just one year in most cases and much higher in the long run. QBO is an incomplete package, which Intuit want to force everyone to switch to as it is much more profitable for them. They are doing things to force you to upgrade it more often by locking features for no reason, like importing bank data. I will be looking at other options when I am forced to upgrade again.

Is QuickBooks worth it for small business?

Do you need an accountant if you are self employed? If you’re a sole trader, your bookkeeping requirements are relatively simple – you have to keep a record of income and outgoings. In addition you must tell HMRC that you’re trading, pay your tax and national insurance on time and do an annual tax self assessment.

This data can then be synced to Xero or QuickBooks Online, eliminating the need for paper documents — no data entry required. Jetpack Workflow makes it simple to automate workflows within your accounting firm.

Sign Up for QuickBooks Online Accountant

There are a few complaints about people who switched over to QuickBooks Online and then when back to QuickBooks Pro because there are more features. So you will really want to way these features and your company’s needs before switching. I also recommend using the QuickBooks Online online bookkeeping free trial, just to see if you like the feel and organization of QuickBooks Online. The Accounts Payable feature will only be available with the Essentials Plan and Plus Plan. The time-tracking feature and inventory feature are both limited to the Plus plan of QuickBooks online.

Smart Service and QuickBooks Make Business Management Simple

  • With either software, the TSheets integration will offer real-time syncing between each program.
  • When combined with Intuit TurboTax Self-Employed, the income and expense information can automatically be transferred to Schedule C.
  • However, note that the support for this version of QuickBooks will expire faster than if you were to purchase QuickBooks 2018.

I also use my QBO for accounts receivable to process and send my invoices. With the Desktop version how would I do this if only my accountant has access. The best resource we have to see what you’ll lose (and gain) with switching to QuickBooks Online from QuickBooks Desktop is our Complete QuickBooks https://www.bookstime.com/ Comparison Guide. However, I will talk to our Editorial Team about doing a post specifically on converting from QuickBooks Desktop to QBO to answer this question and others like it. Both QuickBooks Online and QuickBooks Pro offer a good number of helpful integrations and add-on products.

However, if strong customer support is high on your list of “must-haves,” you may find that Xero falls a little short. Best for mid- to large-sized assets = liabilities + equity businesses that want strong features and support for multiple users. After all, what works for one accountant may be way off-base for another.

In cases like this, I believe that letting our readers see the opinions and experiences of past users is enough. Run some simple reports like profit and lose after you import your data to QBO in both and you will get completely different QuickBooks Accountant numbers! QBO support told me that I had just imported the data wrong and they did it and the results were the same. Then after quite a while going back and forth they finally admitted that they are not completely compatible.

QuickBooks Accountant supports a multi-user mode that permits up to five users to work on the same company file simultaneously, provided all users share the same network and each has a QuickBooks license. You don’t need to purchase an additional license to use the program on your computer and your laptop. You can turn on the payroll feature in any version of QuickBooks Online Simple Start or higher whenever you are ready to use it. The starting cost is $45 per month plus $4 per employee, per month.

However, it is possible to narrow down your choices, weeding out software that’s outdated, overpriced, or that otherwise misses QuickBooks Accountant the mark. Fortunately, we’ve put in the legwork for you by finding the best accounting software options for accountants.

The prices for QuickBooks Desktop vary depending on which version of the software you opt for. There are four pricing plans available ranging from $20-$150/month (with an additional $35/mo+ for payroll). QuickBooks Online and QuickBooks Pro have two very different pricing structures. These versions give business owners more features and reports geared toward their industry. You can learn more in our post on The 6 Industry-Specific Editions of QuickBooks Desktop.

Other Intuit-authorized QuickBooks certifications are also available, such as through the National Association of Certified Public Bookkeepers (NACPB). By knowing what the process truly connotes and what to expect of it, you can become QuickBooks certified. Summary – Best for mid- to large-sized businesses that want strong features and support for multiple users. Hubdoc allows you to access your clients’ financial documents and bank statements quickly and easily. Financial documents can be auto-fetched from numerous banks and suppliers, and clients can upload receipts, bills, and other documents securely by smartphone, email, or desktop.

The QuickBooks Online Simple plan costs $25/month and supports one user. If Steve had asked a question about the software, I would have been happy to answer it.

Software changes over time, and your certification will only certify you for one version of QuickBooks. Consider re-certifying every year or several years to keep your QuickBooks certification current. Since QuickBooks is only one form of accounting software, and it largely handles the necessary math for you, don’t confuse a QuickBooks certification with an accredited education in accounting. The certification does not make you a certified bookkeeper or accountant.

Is QuickBooks Online better than desktop?

In the long term, cloud applications are significantly more expensive for small businesses. A monthly subscription for QuickBooks Online Essentials (the most popular choice, according to Intuit) lists for $26.95 per month. In just one year you’re paying $323 for QuickBooks Online Essentials. That’s every year.

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However, QuickBooks Online offers over 500 integrations to QuickBooks Pro’s 200 integrations. However, the kicker is that if you buy QuickBooks Pro or Premier license you should be able to get three years out of your license. (You can opt https://www.bookstime.com/articles/quickbooks for a yearly subscription model for both QuickBooks Pro and Premier instead which will give you access to the latest QB product and premium support). QuickBooks Desktop has a licensing pricing model and yearly subscription pricing model.

Categories: Bookkeeping